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OSHA Reporting and Recordkeeping

osha-guidelineThe Occupational Safety and Health Administration (OSHA) requires covered employers to report and record occupational injuries and illnesses. OSHA updated these reporting and recordkeeping requirements through a final rule that became effective on Jan. 1, 2015.

To comply with reporting requirements, employers must report any work-related employee fatality within eight hours, and any inpatient hospitalization, amputation or loss of an eye within 24 hours. In addition, beginning on July 1, 2017, another final rule requires certain establishments to electronically submit injury and illness information to OSHA.

Electronic Reporting

On May 12, 2016, the Occupational Safety and Health Administration (OSHA) issued a final rule requiring certain employers to electronically submit data from their work-related injury records to OSHA. The final rule also solidifies employee anti-retaliation protections for reporting work-related injuries and illnesses.

The data an employer must submit and the timeline for submitting this information to OSHA depends on the employer’s size.

Employers in high-risk industries with between 20 and 249 employees will be required to submit some information from their Form 300A. Employers with 250 or more employees will be required to submit information from their OSHA Forms 300A, 300 and 301.

During 2017 and 2018, the final rule requires employers to submit required information by July 1. For 2019 and beyond, employers will be required to submit required information by March 2.

Finally, the final rule also allows OSHA to publish the electronic data it collects from employers on a public website. The general public may use this information to learn about the safety and health hazards associated with working for certain employers. For this reason, the final rule also stipulates that certain personal identifying information must be omitted from electronic submissions mentioned above.

Recordkeeping Requirements

Employers with more than 10 employees and whose establishments are not classified as a partially exempt industry must prepare and maintain records of serious occupational injuries and illnesses, using OSHA Forms 300, 300A and 301.

Posting Requirements

Employers that are required to keep Form 300, the Injury and Illness log, must post Form 300A, the Summary of Work-Related Injuries and Illnesses, in the workplace every year from Feb. 1 to April 30. Current and former employees, or their representatives, have the right to access injury and illness records. Employers must give the requester a copy of the relevant record(s) by the end of the next business day.

MORE INFORMATION

Please contact Conservation United for additional information on OSHA reporting and recordkeeping requirements.

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